CAMBRIDGE UNIVERSITY MUSICAL SOCIETY

1. The Chairman invited the committee to approve the co-opting of Richard Andrewes, Vice President, and Simon Fairclough, the out-going web-master. Unanimous approval. He also welcomed the new member, Fiona Jacques representing the Zephyr Ensemble. He thanked the out-going members for their enormous contribution to CUMS over the past year, and asked that Beth Thompson be warmly thanked for agreeing to continue to design posters and to sit on the committee, until a new publicity officer can be appointed.

Executive Officers: Stephen Cleobury (SC), Simon Fairclough (SF), Liz Harvey (EH), Maggie Heywood (MH.), Craig Hudson (CH), Dora Kemp (DK), Gordon Lawrence (GL), Richard Neill (RN), Fiona Jacques (FJ)

Co-opted members: John Barber (JB), Tim Brown (TB), Jo Whitehead (JW), Simon Fairclough (SF) Richard Andrewes (RA) Claire Pike (CP)

Harry Blake (HB), Martin Ennis (ME) Caroline Goulder (CG), Tagbo Ilozue (TI), Alex Selby (AS) Beth Thompson (ET),

Chairman's report at AGM: it was agreed that a brief summary of the year, by the chairman, was a good idea. The timing of the AGM was discussed, some people thinking that it might have been better to,have held it during the interval, not at the end of a rehearsal. TB & MH will discuss and consult before fixing the next one.

Chorus Tour: 12 people had signed at the first opportunity the previous evening. SC reminded us that the final total will be always less than the number expressing initial interest. The pros & cons were discussed and it was agreed that we should open up the tour both to other member of CUMS from the orchestras and also to College Chapel choir members.

Friends of CUMS needs careful planning, and the following were appointed to discuss this further: TB, MH, JW, JB plus any who were interested in helping.

6. Tsunami Relief Concert . TB thanked the steering committee for all their hard work. He asked how we could fund a party afterwards for all the performers. The CUMS Fund was briefly discussed but rejected as a source of funds for such an event. DK agreed that CUMS could afford £1 per head and it was agreed that if friends or family wanted to come they should be invited to bring a bottle. MH was asked to invite everyone by e-mail, and ask them to collect a ticket at the final rehearsal so that we had an idea of the number to cater for. The money raised by the concert must be accounted for very specifically, so the following were invited to form a small committee to do this: DK, TB, SF, JB, GL, EH & Jenny Etty-Leal from the chorus who works for SCF.

7. Constitution: The changes to clauses 15 & 20, approved at the AGM, were noted and will be brought to an EGM to be ratified, according to the old constitution. The suggested changes to 20i & 27i were not agreed. Clause 12: it was agreed that reference to the notice board at the Music School should be replaced with the CUMS web-site, since the notice-board is no longer an appropriate way to communicate with the membership.

9. Instrument Hire charges: RN explained the three main points to consider when considering raising the hire charges:

JW pointed out that haven't the data to compare our charges with those of other hirers, but with the changes outlined above the majority of hirers will in future pay less than before. It was agreed that the any changes should be duly notified before being implemented.

10. Timing of Committee meetings. MH wondered if we should think again about lunchtime meetings since they were a rush for everyone and some could never get to them at all. She will consult again before fixing next year's dates.

RA asked us to bear in mind that the Alwyn Foundation would give financial support if his music were to be performed, either in his centenary year or in the future.

RN suggested that we might advertise the various administrative posts available in CUMS through the Careers Office under Arts Management, as an opportunity for valuable experience to be gained before choosing a career.