CAMBRIDGE UNIVERSITY MUSICAL SOCIETY

A Committee Meeting was held on 23 February 2007 at 1pm. in Lecture Room 4, in the Music School, West Road.

Present: Executive Officers: Julian Black (JB) Stephen Cleobury (SC), George Corbett (GC) Chris Ford (CF) Joseph Fort (JF) Mark Galtrey (MG) Lottie Greenhow (LG), Jacob Head (JH) Maggie Heywood (MH) Dan Hill (DH) Fiona Jacques (FJ) Robert Nimmo (RN), Giles Reid (GR)

Co-opted members: Richard Andrewes (RA), Simon Fairclough (SF) Michael Sharp (MS), Jo Whitehead (JW)

1. Apologies:

John Barber (JB), Charlotte Barker (CB), Martin Ennis (ME), Brandon Green (BG), Alex Selby (AS), Emily Taylor (ET)

2. Minutes: The minutes of the last meeting were agreed and signed.

3. Publicity: An appeal was made to have students available to distribute posters. Posters will be brought to Tuesday's rehearsals. This led to a broader discussion and a number of ideas were collected, to be considered by Rosica. We could put posters into the mail slots at UMS and distribute them to college reps or to JCR reps. Jacob could distribute them to all the JCRs if delivered to him and help with forwarding emails. We can also use email more (we currently are) - for example, we could use the JCR and MCR email lists - we don't seem to be using this, and they can be distributed centrally. Consider leafleting also - perhaps with a free ticket to that concert for the CUMS member doing the distributing them? We can also bring tickets to the rehearsals to sell on - even to sell them to the members of the ensembles to force them to sell tickets (this is done at some societies). George mentioned using facebook (to be followed up by Rosica). We could email the pdf of the posters around. Action: JW and RB

4. Secretary update. The sub-committee used last time was reappointed (SF, JW, SC, CF and the convenors or their representatives). We need to see if the candidates need a quick decision and customize our interview plan accordingly. Simon and Jo are to meet first to sort out a proposal and bring it to this sub-committee. Action: JW and SF to progress by meeting the candidates

5. CUMS I: Fergus met with the section leaders - but we have no update on what has happened. There was a debate about whether we have pushed hard enough to give CUMS I the chance to sort out what they can do for themselves. Mark volunteered to take the charge with CUMS I, working with Lottie - starting at the next CUMS I rehearsal.

6. Programming: SC has met with the conductors - we will have a substantial proposal by the end of the term. RN suggested that he have thoughts submitted to them so that he can estimate the costs. JW will send around the costs from this year to act as some guidelines. As discussed below, we need the first estimate to be sent to Robert by the end of the next week to collection information in time

7. Sponsorship ideas : We agreed to pick the items in the memo that would free up cash for the rest of the budget.

8. Vice Presidents: We agreed that SF should proceed with finding

The next committee meeting is to be arranged by MH, but is intended to be in the week of March 12th- 16th. The main topic will be programming